In order for a project to be eligible for GeoAlliance Canada support, a high level project concept must be submitted through our portal for a preliminary review by the Projects Advisory Committee. Once the concept has been approved, a second submission will be requested, which must include additional documentation as required. Upon approval of the second submission, the Committee will make a recommendation to the Board of Directors regarding project support and a project mentor will be assigned to liaise with the team lead. See here for more information about how GeoAlliance could support your project.
Projects can be submitted at any time and will be reviewed by the committee quarterly. A representative of the Projects Advisory Committee will respond to every submission with some feedback and/or an invitation to proceed to the second submission.
Should you choose to submit a project, you must agree to our Terms and Conditions, which are as follows:
1. Confidentiality: GeoAlliance Canada will not make project submissions public or share them with any other parties until and unless a contractual agreement is reached between GeoAlliance Canada and the project team.
2. Non-Compete: No representative of GeoAlliance Canada will act, with knowledge of your intent to proceed with a project, to put forward or collaborate on a rival initiative. However, please note that should multiple projects with similar objectives be submitted by different teams, and should those teams be unwilling to collaborate, it may be the case that only one of the competing projects is approved for support.
3. Intellectual Property: The submitter of a project will retain all intellectual property rights to the content contained in the submission.
4. Legacy Rights: Should a proposal for support for a project be unsuccessful, GeoAlliance Canada relinquishes any future claim or stake in the project.
5. No Right of Review or Appeal: Should a proposal for support for a project be unsuccessful, the project submitter cannot appeal the Committee's decision. They can, however, and are encouraged to, revise their submission based on feedback received from the committee and re-submit it for further consideration.
6. Contractual Agreement: Approval of the first or second submission does not constitute an agreement to provide project support (financial or otherwise) from GeoAlliance Canada, the Projects Advisory Committee, or the GeoAlliance Canada Board of Directors. The only binding agreement recognized by GeoAlliance Canada is a signed contract between GeoAlliance Canada and the project team, which must be provided by the GeoAlliance Canada Board of Directors following review of the second submission by the Projects Advisory Committee.
The first submission will be evaluated according to the following criteria:
- The project lead must be affiliated with or employed by an organization that is a member in good standing of GeoAlliance Canada.
- The submission must identify and respond to a recognized issue affecting the Canadian geo community. The submission must clearly state how the proposal solves, addresses, or ameliorates the target issue.
- The project team must have demonstrated experience and expertise in the subject matter.
- The project objective must be clearly stated. The objective must be feasible, and have a sustainable, long-term impact.
- The project objective must benefit the Canadian geo community.
- The target audience must be clearly identified, and the benefit of the project to the target audience must be made clear.
- Teams intending to publish project outcomes in a peer reviewed journal or present at an international conference may be given priority.
Ready to submit a project concept? Jump over to the Submit page to get started.
The Projects Advisory Committee will review all submissions on a quarterly basis and provide feedback and/or an invitation to proceed to the second submission to the project lead. If a proposal is approved for a second submission, the committee will specify at this time what additional documentation is required - generally this will include a budget and critical path timeline with key milestones clearly identified.
The second submission will be evaluated according to the following criteria:
- The project must be feasible, based on the available resources (financial, time, etc) identified by the project team.
- The critical path must be logical and comprehensive, with key milestones that lead to the achievement of the stated objective.
- Project tasks must be assigned to members of the project team.
- If funding is requested from GeoAlliance Canada, the dollar amount must be at least equal to funding from at least one other source.
- The level of support requested from GeoAlliance Canada (in terms of funding, mentorship, oversight, communications and marketing support, etc) must be clearly stated and adequate for the project to succeed. The maximum funding amount that will be considered by GeoAlliance Canada is $20,000 per year.
Upon approval of the second submission by the Projects Advisory Committee, a project mentor will be assigned to liaise with the team lead. A recommendation will be made to the Board of Directors for project support, and a contractual agreement will be prepared at the discretion of the Board. Please note that approval of the second submission by the Projects Advisory Committee does not constitute an official offer of support or funding from GeoAlliance Canada.